Agribusiness

Livestock farms benefit from storing health records, breeding records, and vaccination certificates in ADS3’s 80,000-square-foot records management system. The records are “scanned-on-demand” and sent to the farm electronically as needed, ensuring easy access to critical animal health information, and is a cost-effective solution that ensures compliance with regulatory requirements.

Seed suppliers digitize product labels, quality certificates, and safety data sheets, simplifying compliance with industry standards and providing quick access to product information.

Companies that manufacture fertilizer are held to high accountability. This industry sector is strictly regulated, and the need to retain and manage the lifecycle of their documents is paramount. Most will turn to a 3rd party like ADS3 to scan batch records, quality control documents, and safety reports for access and store the original documents in a secure offsite storage facility that ensures regulatory compliance and enables effective quality management.

ADS3 works with farm equipment dealerships to digitize warranty cards, maintenance records, and service agreements, streamlining equipment maintenance and enhancing customer support. Often the records management plan of the dealer, or the equipment manufacturer, will outline if and for how long these documents need to be retained and disposed of. ADS3 specializes in managing a document’s lifecycle. They will securely store their records for the required timeframe and then shred them in our NAID AAA-certified document destruction facility per their document retention policy requirements.

Research firms and R&D departments of chemical and seed companies scan research papers, trial results, and patents, facilitating collaboration among researchers and improving the dissemination of knowledge. Given the nature of these documents, storing the originals after they have been digitized is a common practice. Some choose a hybrid approach, securely store the documents offsite, and scan only as needed to facilitate access or collaboration. ADS3’s full-service records management center in Cedar Rapids is uniquely positioned to accommodate any combination of services that meet their exact needs.

Dairy cooperatives securely store milk production records, test results, and supply chain documents, ensuring product traceability and regulatory compliance. Active records are digitized, while inactive records are retained for a defined period and then securely shredded as part of their document management strategy, balancing expense control, regulatory compliance, and electronic access to the files needed most often as a part of the co-op’s day-to-day operations.

• In Iowa, the food processing and meat packing companies bridge the gap between farm and table. Regulations set forth by the State of Iowa, the FDA, OSHA, and other governing agencies require sophisticated document management practices, including retention and access to detailed reporting for food inspections and employee safety reasons. In addition to these documents that must be retained for compliance, these companies also scan and index recipes, production logs, and quality control records, streamlining production processes and ensuring consistent product quality.

Insurance providers that provide coverages to farms and livestock production have detailed records management plans that outline the proper maintenance for every step in the life cycle of their documents.  This includes securely storing policy documents, claims records, and underwriting files and creating digital access to key files and active records by scanning and indexing them, ensuring efficient claims processing and compliance with regulatory requirements. Copies of the digitized documents are frequently stored in the cloud to serve as backups as part of the disaster recovery planning and can also be used as reference copies once the  physical documents are destroyed at the end of the retention period.

ADS3 provides secure offsite records storage for vine cultivation records, harvest data, and wine production records, ensuring accurate traceability, quality control, and compliance with industry regulations.